MCOs and home health services providers will start to use EVV later in 2023. Providers that have an MCO contract should watch for communication from their organization that shows next steps to get started with EVV. When possible, DHS will have home health services providers complete the provider enrollment survey for home health and start using the system.
Financial management services launched EVV in June 2022. Other personal care services, including some waiver services, started using EVV in December 2022. These providers are at various stages of full implementation of their chosen system. If a provider has not yet started this process, they should do so as soon as possible.
Webpage updates
DHS updated the EVV webpage with new information, including an overview of the initiative, answers to frequently asked questions and other resources. The new provider tab shows the current requirements and steps to start using EVV. Also, the new required services tab shows the current requirements for live-in caregivers and Safe at Home participants.
New EVV team contact information
The EVV team will start using the DSD Contact Form to collect inquiries. Enter the following information for the quickest response:
- Full name
- Phone number
- Job title
- Company
- Name of EVV system
- Provider tax ID.
To get the latest news about EVV, subscribe to DSD eList announcements under “Receive EVV updates” on the contact us tab of the EVV webpage.
More EVV information
To review compliance requirements, go to CBSM – EVV. For general information about EVV, go to the EVV webpage.
Electronic Visit Verification (“EVV”) has slowly been rolled out and is finally being officially implemented in Minnesota. You may have heard mixed messages about when it is due and how to comply. Here’s what you need to know:
WHAT is EVV?
Electronic Visit Verification (“EVV”) is a method for the government to document and confirm that people are receiving the services that are billed to the government. The 21st Century Cures Act, Public Law 114–255 (PDF), signed in December 2016, requires providers of personal care, including personal care assistance (PCA) and some waiver services and home health care providers to use electronic visit verification to be eligible for funding.
In Minnesota, Electronic Visit Verification (“EVV”) will verify the (1) Type of service performed; (2) Who received the service; (3) Date of service; (4) Location of service delivery; (5) Who provided the service; and (6) When the service begins and ends.
WHO Needs to do EVV?
All providers of personal care need to comply with the Electronic Visit Verification (“EVV”) requirements. This includes personal care services such as those that support activities of daily living (ADL), such as mobility, bathing, toileting, transferring and personal hygiene, or those that support instrumental activities of daily living (IADL), such as meal preparation, assistance with paying bills, shopping and telephone use.
Specifically in Minnesota, the following service types and billing codes need to comply with Electronic Visit Verification (“EVV”) requirements:
Personal care
| Service name | HCPC | |
| CDCS Personal Assistance, Decremental | T2028-U1 | |
| Consumer Support Grant, Decremental | T2025 | |
| Crisis Respite, 15 Minutes | T1005 | |
| Crisis Respite, Specialized, 15 Minutes | T1005-TG | |
| Crisis Respite, Daily | S9125 | |
| Homemaker, Assistance with Personal Cares, 15 Minutes | S5130-TG | |
| Individual Community Living Support, In Person, 15 Minutes | H2015-U3 | |
| Night Supervision, 15 Minutes | S5135-UA | |
| Personal Care Services | T1019 with any modifier | |
| Respite Care Services, In Home, 15 Minutes | S5150 | |
| Respite Care Services, In Home, Daily | S5151 |
Personal care service
| Current service name | Current HCPC | Waiver Reimagine service name | Waiver Reimagine HCPC | Waiver Reimagine HCPC (shared care) | |
| In-Home Family Support, 15 Minutes | S5125 | Individualized Home Supports with family training | S5125 UC (1:1) | S5125 UC UN (1:2) | |
| Independent Living Skills (ILS) Training, 15 Minutes | H2032 TF; H2032 TF TT | Individualized Home Supports with training | H2014 U3 UC (1:1) | H2014 U3 UC UN (1:1) | |
| Individualized Home Supports, 15 Minutes | H2014 U3 | Individualized Home Supports with training | H2014 U3 UC (1:1) | H2014 U3 UC UN (1:1) | |
| Individualized Home Supports, Daily | H0043 U3 | Individualized Home Supports with training | H0043 U3 UC | H2014 U3 UC UN (1:1) | |
| Personal Support, 15 Minutes | S5135 | Individualized Home Supports without training | S5135 UC (1:1) | S5135 UC UN (1:2) | |
| Personal Support/Adult Companion, 15 Minutes | S5135 | Individualized Home Supports without training | S5135 UC (1:1) | S5135 UC UN (1:2) |
Home health
| Service name | HCPC | |
| Direct Skilled Nursing, LPN, Home or Hospice, 15 Minutes | G0300 | |
| Direct Skilled Nursing, RN, Home or Hospice, 15 Minutes | G0299 | |
| Home Health Aide, Extended, 15 Minutes | T1004 | |
| Home Health Aide, Per Visit | T1021 | |
| Occupational Therapy Assistant, Per Visit | S9129-TF | |
| Occupational Therapy Assistant, Extended, Per Visit | S2929-TF UC | |
| Occupational Therapy, Extended, Per Visit | S9129-UC | |
| Occupational Therapy, Per Visit | S9129 | |
| Physical Therapy Assistant, Per Visit | S9131-TF | |
| Physical Therapy Assistant, Extended, Per Visit | S29131-TF UC | |
| Physical Therapy, Extended, Per Visit | S9131-UC | |
| Physical Therapy, Per Visit | S9131 | |
| Respiratory Therapy, Extended, Per Visit | S5181-UC | |
| Respiratory Therapy, Per Visit | S5181 | |
| Skilled Nurse Visit, LPN, Per Visit | T1031 | |
| Skilled Nurse Visit, RN, Per Visit | T1030 | |
| Speech Therapy, Per Visit | S9128 | |
| Speech Therapy, Extended, Per Visit | S9128 UC |
Additional services might be subject to EVV. If DHS adds additional services that are subject to EVV, DHS will communicate these changes via eList and website updates.
WHEN do you need to do EVV?
All providers of services above should register for EVV and begin compliance immediately, which the exception of home health care providers which will be rolled out by the end of 2023.
HOW do I set up EVV?
A provider can set up their EVV compliance and account by registering HERE.
You have two options:
o Option 1 – Agencies currently without an EVV Solution: You may set up and use the free EVV tools from HHAeXchange provided by Minnesota DHS
o Option 2– Providers who use a different EVV system: You may use your existing EVV system and send your visit data to the HHAeXchange system using electronic data interchange – HHAeXchange will then route visit data to Minnesota DHS
Additional training and resources
-Free Provider training
https://www.cognitoforms.com/HHAeXchange1/FreePortalProviderTrainingRegistration
-Training Presentation
-Overview
*More information will be released as EVV is rolled out and develops in the future